Print and Mailing Services Request for Proposals

Ava Community Energy is seeking proposals from qualified firms (“Consultants”) to provide printing and mailing services for Ava. The proposing consultant shall have relevant expertise, experience, and an approach that demonstrates its ability to provide the required services. The successful Consultant(s) will assist in the following areas:

• Printing of customer notifications including letters, envelopes, postcards, and tri-fold mailers
• Bulk mailing of customer notices, which includes at least two annual customer bulk mailings (approximately 150,000 pieces each), and ongoing mailings to new customer accounts
• Tracking and reporting of progress and costs
• Additional ad hoc printing and mailing services as needed, including, but not limited to, promotional materials such as banners and promotional items
• Handling of protected PII data in compliance with Ava’s data security protocols

Ava intends to award one or more on-call master Consultant agreements based upon the highest ranked scorers.

Proposed Calendar of Events

• June 22, 2026: Issuance of RFP
• June 29, 2026, 5pm PT: Deadline for questions/clarifications
• July 1, 2026: Question responses posted online
• July 8, 2026, 5pm PT: Deadline to submit proposals electronically
• July 9-15, 2026: Proposal evaluation
• July 16-21, 2026: Finalist selection/interviews
• July 22-27, 2026: Final negotiations and/or best and final offer